Cubiko Multisite

One practice spread across several sites? Treat your multisite practice management headaches with Cubiko.

What Is Cubiko Multisite?

The local clinics in your multisite practice serve different communities but they’re part of one, bigger organisation.

Since you can’t be everywhere all the time, then, by definition, running a multisite practice relies on effective remote management. You need a robust system, geared to your situation.

You want consistency across your sites. Consistent procedures. Consistent financial management. Consistent recalls and reminders.

You want scope for differences too, allowing local responses to local needs. And you want the ability to compare and contrast the performance of each site.

Cubiko Multisite delivers all that. 

What Can Cubiko Multisite Do For You?

Cubiko Multisite takes all your practice data, from each site and from systems like Xero, Tanda and Best Practice, and turns it into meaningful insights that inform your management decisions.

Our easy-to-grasp visual dashboards draw data from multiple systems to deliver frequent updates on critical tasks and metrics, informing daily operations and ongoing planning in your practice.

Cubiko Multisite makes practice life healthier for everyone at each one of your locations.

  • Clinic Metrics
  • HR Metrics
  • Financial Metrics

  • Appointments per hour Understand how busy you are and how many patients your team is seeing per hour.
  • Room utilisation See how utilised your rooms are across the whole practice to understand the return on your room assets.
  • Recalls and reminders –Get an overview of the recall and reminders in your practice and pick up anything which slips through the cracks.

  • Team utilisation See how busy your practice team members are in comparison to their utilisation targets.
  • Doctor to nurse ratios Control your staff expenses by knowing when people should be rostered.
  • Future forecasts See a forecast of your future utilisation and know whether you’re on target with budgets and rosters.

  • Revenue and appointments per hour Are you seeing enough patients to generate income? Track gross billings and net billings to see whether you’re able to cover your base costs.
  • Future forecasts Enables you to understand changes in your practice and adjust your weekly costs and income to cover base costs
  • Billing impact See how self-isolation measures and telehealth consults are affecting your workload and billing per appointment. See a forecast of your future utilisation and know whether you’re on target with budgets and rosters.

What Do You Get With Cubiko Multisite?

Cubiko has 170 metrics designed to inform your management decisions.

With a Cubiko Multisite subscription, you’ll benefit from:

Who Uses Cubiko Multisite?

Doctors, nurses, business owners, practice managers, receptionists – even your accountant will love it. 
With Cubiko, you can set customised permissions, restricting access to dashboards containing sensitive information.

  • Doctors
  • Nurses
  • Business Owners
  • Practice Managers
  • Receptionists
  • Accountants

Flag patients due for comprehensive care, track billings, improve patient attendance and reduce medico-legal risks through visual displays of key information.

Comparative reporting of patients per hour, revenue per doctor, no-shows and waiting times will enlighten team discussions, driving improved satisfaction for patients and clinicians.

Fine-tune staff rosters so that you have access to nurses when you need them.

Need a better work-life balance? Cubiko can help you plan a day off by showing the best days for down time.

Identify patients eligible for comprehensive care, ensure doctor/nurse ratios are always adequate, check recalls are up to date and appointment reminders are done.

With shrinking margins, increasingly demanding teams and rising patient expectations, you need systems to improve productivity and satisfaction.

Cubiko draws information from accounting, practice management, social media and HR systems so that you have one source of constantly updated truth to use in planning, operations and performance management.

Cubiko identifies sources of untapped revenue, potential savings and business risks including potential fraud. All in an easy-to-interpret visual format which everyone can understand.

Bring real data to your next team discussion or delegate tasks and ensure they are completed using Cubiko’s reporting features.

Stop wasting hours trying to reconcile data from different systems.

Free yourself from spreadsheets and number crunching by accessing your practice data through Cubiko.

Cubiko delivers the data insights you need to drive business improvement and patient satisfaction.

Delegate tasks to team members and track their performance. Introduce change and chart its impact. Gather evidence to capture attention and inform decision making to improve your practice.

Ultimately, Cubiko enables you to deliver more profit with less stress.

Cubiko helps you manage competing demands without stress.

Target the right slots for appointments to ease a doctor’s schedule. Stay on top of recalls and reminders, especially for patients with a history of no-shows. Ensure all batched invoices are paid.

Turbo-charge your advice by using Cubiko as your onsite practice advisor, helping your practices lift their performance to new levels.

General practices can be multi-million dollar black holes. Systems do not reconcile, administrative capacity can be very limited and the business risks are often significant.

Cubiko gives you access to information that enables practices to improve their performance – without the time-consuming task of aggregating data from accounting and practice systems.

With near-to-live data feeds from accounting, practice management, social media and HR systems, trends become clear, insights are acted upon and new plans are monitored.

You Can Expect:

Coffee and Cake Online

Invitations to our fortnightly Coffee and Cake with Cubiko online sessions.

Ongoing Support

Guidance and cheat sheets on how to use a particular metric.

News and Updates

Regular newsletters providing updates on new features.

Metrics that Matter to You

Your feedback to be carefully considered and possibly turned into a new metric.

Cubiko Favicon


What our customers are saying about us

It's fast, it is accurate and it provides information that is relevant and useful in day-to-day managing of clinics.

Margo Hayes

Practice Manager at MoleChex

[Cubiko] has freed up my time to actually act and engage with my clinicians and staff with objectiveevidence in hand and focused strategies in mind.

Greg Davis

CEO Shoalhaven Family Medical Centres

Ready to see what Cubiko can do for your multisite practice?

Our Partners